okoHaus UK Limited, 10 Westerfield Court, Ipswich, IP4 2UP, registered number: 12582621 (hereinafter referred to as ”okoHaus”) is responsible for the collection, processing and storage of your personal data.
2. The personal data collected
okoHaus collects your IP address, name, address, email address, telephone number as well as any information in the form of text, photos and answers to enquiries, which you provide to us in forms or directly to okoHaus in connection with your project (hereinafter referred to as ”personal data” or ”data”). On receipt of complaints, information on the serial numbers of your products are collected.
3. The purpose of collecting personal data
3.1.1 We may use your personal data to send newsletters, share blog notifications with you and send you information on okoHaus through other means of communication upon prior consent having been obtained from you. The purpose of this is to provide you with advice and inspire you with tips, advice and invitations to current events.
3.1.2 When you provide us with your personal data in connection with the downloading of catalogues, guides and brochures, we use your personal data to send the material requested by email and to register any email address consent provided by you in our newsletter database. When you provide your personal data in connection with making a request to have physical catalogues or marketing material sent to you by ordinary post, we use your personal data to send the requested material to you as well as to ensure that the material is sent to the correct address.
3.1.3 Generally, your data may be used for targeted marketing on third-party platforms such as but not limited to Facebook, LinkedIn or Google.
3.2 On contacting okoHaus sales staff at exhibitions, events, through online forms or by telephone, you may be contacted subsequently. Depending on the personal data provided, you may be contacted via email, telephone, text message, online messaging services or by post.
Collecting personal data enables us to:
1) Respond to your enquiry
2) Contact you with further information
3) Follow up and conclude the enquiry process with the person who has taken contact.
3.3 Generally, it applies to the marketing material and marketing and sales communication that communication from okoHaus on an evaluation of the enquiry process may be initiated by email, telephone, text message, online messaging services or post, if this contact information has been provided.
3.4 okoHaus websites contain several contact forms and email addresses. Their purpose is to provide existing and future customers with the possibility of entering into a dialogue with okoHaus. Responses to enquiries submitted in this manner will be provided by the relevant okoHaus department.
3.5 Contact forms to be completed in connection with job applications serve the purpose of systematically collecting applications, after which they are forwarded to okoHaus and a response will then be provided to the applicant either by telephone, letter or email.
4. Who has access to your personal data
Relevant okoHaus staff who have access to your personal data with the purpose of processing personal data in pursuit of the purposes set out above. Moreover, your personal data will be stored by or transmitted to third-party data processors and data controllers. These data processors shall be subject to the terms and conditions set out in this policy.
5. Storage and deletion of personal data
5.1 After having opted to no longer receive marketing material, you will immediately stop receiving digital communications from okoHaus. Your data will be deleted no later than 180 days from your last physical, telephone or digital contact with okoHaus.
5.2 If your request to receive sales material has not yet resulted in an offer, your data will be stored for up to 180 days from your last physical, telephone or digital contact with okoHaus.
5.3 If your requested offer has not yet resulted in a purchase, your data will be stored for up to 730 days from your last physical, telephone or digital contact with okoHaus.
5.4 If your enquiry results in a purchase, your data will be stored for the warranty period of the products purchased. The current warranty periods are set out at www.okoHaus.co.uk/warranty.
5.5 Supply enquiries sent to the okoHaus team using website forms or to a okoHaus email address will be stored for up to 90 days from the processing of your enquiry having been finalised.
5.6 Job applications sent through okoHaus website forms or to a okoHaus e-mail address will be stored for up to 180 days from the completion of the recruitment campaign.
5.7 When making enquiries of okoHaus, the personal data provided to us will be stored for up to 90 days from the date of your enquiry.
5.8 When participating in an evaluation, your personal data will be stored for up to 365 days from the date of the survey being finalised.
6. Access to rectifying, changing and erasing your personal data
You have the right to contact okoHaus and ask for access to a summary of the categories of your personal data stored by okoHaus. Moreover, you have the right to rectify, change or demand that personal data is erased; however, these rights are subject to statutory exceptions. Address all enquiries in this respect to hello@okoHaus.co.uk
You may file a complaint with the Information Commissioner’s Office on the way we process your personal data:
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. Helpline: 0303 123 1113
Personal data is stored on servers located in Europe. The suppliers have technical and security measures in place for the purposes of ensuring the safety of your personal data.
10. Changes to the personal data policy
okoHaus reserves the right to revise or update this personal data policy at any time. okoHaus, therefore, encourages users to regularly read through this policy.